Onboarding: Creating Pay Schedule Configuration
Table of Contents
Navigating to Time Settings
To create a new Pay Schedule, start by navigating to the Time Settings page. First, click the "Time" tab from the primary navigation bar at the top of the page. Then, click the "Settings" tab in the sub-navigation bar. This will open the Time Settings page.
Please see the video below for a demonstration:
Create a New Pay Schedule
Once on the Time Settings page, click the "+ New Pay Schedule" Button. This will open the "Create Pay Schedule" form. Please see the video below for a demonstration:
There are several required fields in the "Create Pay Schedule" form:
- Company (Required):
- Select your company name from the dropdown menu.
- Currency (Required):
- The currency which will be paid out to employees.
- Supported currencies (as of December 2025) are: the US Dollar, Canadian Dollar, Euro, and Mexican Peso.
- Rounding Interval (Required):
- Select whether time entries should be rounded to the nearest 1 minute or 15 minutes.
- Payroll System (Required):
- Select the payroll system your company uses from the dropdown list.
- Start Day of the Week (Required):
- Select the day of the week (Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, or Sunday), which the pay period will start on each cycle.
- NOTE: The start date of your Pay Schedule must fall on the same day of the week that is selected in this field.
- Start Date (Required):
- Select the date (in MM/DD/YYYY format) that the Pay Schedule will commence.
- Time Zone (Required):
- Select the time zone that DSPTCH timekeeping will operate in for your company.
- Frequency (Required):
- Select if the Pay Schedule will run weekly or bi-weekly (every other week) from the dropdown menu.
- Arrears Interval (Required):
- Enter the number of days between the end of the pay period and the employee pay date.
- For example, enter "7" if employees are to be paid one week after the pay period ends.
- Pay Run Deadline Interval (Required):
- Enter the amount of time (in days/hours/minutes) that payroll must run before the pay date deadline.
- For example, if the pay date is set for 5/16/25 and the pay run deadline interval is set to 2 days, then payroll must run on 5/14/25.
- Approvals Deadline Interval (Required):
- Enter how many days before the pay run deadline all time entries must be approved by both Managers and Technicians.
- For example, if the pay date is set for 5/16/25, the pay run deadline interval is set to 2 days, and the approvals deadline interval is set to 1 day, then all time entries must be approved by 5/13/25.
To see what the schedule will look like on a calendar, click the "Preview" button at the bottom of the page (indicated by the red box in the image below).
Edit an Existing Pay Schedule
To edit an Existing Pay Schedule, once again navigate to the Time Setting page. Then, click the pencil icon at the top right of the Pay Schedule that needs to be edited. This will open the "New Scheduled Change" form.
First, select the date (in MM/DD/YYYY format) that the changes will take effect. Then, edit any of the fields in the form. The form has all of the same fields as the "Create Pay Schedule" form (please read the Create a New Pay Schedule section above for a deep dive on each field). Once all changes have been made, click the "Save" button. Please see video below for a demonstration:
