Onboarding: Creating Pay Period Configuration
Table of Contents
Navigating to Time Settings
To create a new Pay Period, start by navigating to the Time Settings Page. First, click the Time Tab from the primary navigation bar at the top of the screen. Then, click the "Settings" button from the sub-navigation bar. This will open the Time Settings Page.
Please see the video below for a demonstration:
Create a New Pay Period
Once on the Time Settings Page, click the "+ New Pay Schedule" Button. This will open the Create New Pay Period Form. Please see the video below for a demonstration:
There are several required fields in the Create New Pay Period Form:
- Company (Required):
- Select your Company name from the dropdown
- Start Date (Required):
- The date (in MM/DD/YYYY format) that your Pay Period will commence.
- Time Zone (Required):
- The time zone that DSPTCH timekeeping will operate in for your Company.
- Currency (Required):
- The currency which will be paid out to your employees.
- Supported currencies (as of May 2025) are: the US Dollar, Canadian Dollar, Euro, and Mexican Peso.
- Payroll System (Required):
- Select the payroll system your Company uses from the dropdown list.
- Start Day of the Week (Required):
- The day of the week (Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, or Sunday), which the Pay Period will start on each cycle.
- NOTE: The Start Date of your Pay Period must fall on the same day of the week that is selected in this field.
- Frequency (Required):
- Select if the pay period will run weekly or bi-weekly (every other week) from the dropdown menu.
- Arrears Interval (Required):
- Enter the number of days between the end of the pay period and the employee pay date.
- (E.g. Enter "7" if employees are to be paid one week after the pay period ends).
- Pay Run Deadline Interval (Required):
- Enter the amount of time (in days/hours/minutes) that payroll must run before the pay date deadline.
- (E.g. If the pay date is set for 5/16/25, and the pay run deadline interval is set to 2 days, then payroll must run on 5/14/25).
- Approvals Deadline Interval (Required):
- Enter how many days before the pay run deadline all time entries must be approved by both managers and technicians.
- (E.g. If the pay date is set for 5/16/25, the pay run deadline interval is set to 2 days, and the approvals deadline interval is set to 1 day, then all time entries must be approved by 5/13/25).
- Rounding Interval (Required):
- Select whether time entries should be rounded to the nearest 1 minute or 15 minutes.
Edit an Existing Pay Period
To edit an Existing Pay Period, once again navigate to the Time Setting Page. Then, click the pencil icon at the top right of the Pay Period that needs to be edited. This will open the Edit Pay Period Form.
First, select the date (in MM/DD/YYYY format) that the changes will take effect.
Then, edit any of the fields in the form. The form has all of the same fields as the Create Pay Period Form (please read the Create a New Pay Period Section above for a deep dive on each field).
Once all changes have been made, click "Save".
Please see video below for a demonstration:
