Time: Per Diem - Web
A per diem is a daily stipend designated to cover expenses incurred by employees during business travel. In DSPTCH, per diems are captured as a line item on days with one or more submitted time entries. The amount of the allocated per diem and the type of per diem allocated to the day (if any at all), depends on logic set up at the company and job level. This logic will be addressed in this section.
Per diems are not required for DSPTCH Timekeeping to work - but they are a first-class feature and included on all time exports.
Creating Per Diems
To create a new per diem, first navigate to the "Time" tab from the primary navigation bar at the top of the page. Then, select the "Settings" tab from the sub-navigation bar. Next, click "Per Diem" on the menu bar on the left side of the page. Lastly, click on "+ New per diem " button at the top right of the page.
See the video below for a demonstration:
This will open the "New Per Diem" (pictured below). There are several sections to fill out in the "New Per Diem" form. Many are optional, and some have logic that involves time entries and job setup.
- Name (Required)
- Name of the per diem that will appear throughout DSPTCH.
- Rate (Required)
- Amount (in the selected currency) of the per diem.
- Currency (Required)
- Currency of the per diem rate. Available currency options are USD ($ US Dollar), CAD ($ Canadian Dollar), MXN ($ Mexican Peso), and EUR (€ Euro).
- If you need a new currency option, please email help@dpstch.work to request it be added.
- Work Types (Optional)
- DSPTCH jobs can have a scope of work assigned to the job. If the job's scope of work matches the per diem's work type, said per diem will be the default per diem for all time entries associated with the job.
- A job with an associated work type per diem can be overridden at the position level for individual users.
- Work types are unique across per diems. (i.e. a work type can only be applied to one per diem)
- Time Codes (Optional)
- Time codes are a required section when creating a time entry. If the time entry has a time code that matches any of the time codes set up for a per diem, said per diem amount is chosen as the rate for the day.
- Per diems with associated time code(s) will overrule all other per diem associations.
- Description (Optional)
- Description for what the per diem is for. This is not visible for mobile users.
- Taxable (Optional)
- Whether or not the per diem is taxable. On hours exports, taxable and non-taxable per diem amounts are separated into different columns.
- Default (Optional)
- If selected, this per diem rate will be applied to all newly created positions on jobs created by the company.
- Only one per diem may be default. Attempting to make more than one per diem the default will result in an error and prevent updating to the current Per Diem.
Editing & Deleting Per Diems
After saving a newly created per diem, existing per diems will appear in a list on the per diem page.
To edit a per diem, click on the pencil and paper icon to the right of the per diem name (indicated by the red box and arrow in the picture below). Clicking on the edit button will allow you to adjust the settings in a similar way to creating a new per diem. Change the necessary information and click the "Save" button to save your changes, or "Cancel" to discard them. To delete a per diem, click the trash can icon to the right of the edit button (indicated by the green box and arrow in the image below) and confirm your choice by choosing "OK" on the pop-up menu.
Deleting a per diem will not remove past occurrences of it, but will prevent the per diem from being associated with time card days going forward.
Where Per Diems Show Up
Per diems appear on the "Time Card" page of specific workers (indicated by the red boxes in the image below) and in time exports.
The amount that is applied to each day depends upon the scope of work of the job, and the time code on the time entry. Per diem's can be manually overridden as well by clicking the "Edit" button to the right (indicated by the red box in the image below). The available options for per diem will be the ones you have created.
