Apprenticeships: Create an Apprentice
Table of Contents
Navigating to the Create New Apprentice Form
Start by clicking the Apprenticeships Tab from the primary navigation bar at the top of the screen. Then, click the "Apprentices" button from the sub-navigation bar at the top of the screen. Lastly, click "+ New Apprentice". This will open the Create New Apprentice Form. Please see video below for a demonstration:
Create New Apprentice Form
There are several fields which need to be filled out in the Create New Apprentice Form:
Create New Apprentice Form Fields
- User (required):
- The name of the User being added as an Apprentice.
- NOTE: The User must have an existing User Profile in DSPTCH to be added an Apprentice. Please reach out to help@dsptch.work if the desired User does not have an existing Profile.
- Status (required):
- The Status of the Apprentice.
- Options include: Active, Cancelled, Completed, Denied, Overdue, Pending, Registered, and Suspended
- Employer (required):
- The Company which employs the Apprentice.
- NOTE: The Employer Company must have an existing Company Profile in DSPTCH to be added as an Employer. Please reach out to help@dsptch.work if the desired Compmay does not have an existing Profile.
- Expected Start Date (required):
- The Date (in mm/dd/yyyy format) which the Apprentice is expected to begin training in the Apprentice Program. This can always be edited later.
- Expected Completion Date (required):
- The Date (in mm/dd/yyyy format) which the Apprentice is expected to complete training in the Apprentice Program. This can always be edited later.
- Wage Schedule (required):
- The Wage Progression Schedule which the Apprentice will follow as they accrue hours in the Apprenticeship Program.
- NOTE: For more information on Wage Progression Schedules (and how to create them), check the "How to Create a Wage Progression Schedule" section of this Help Doc.
- DOL Certification (optional):
- A file upload field for any DOL Certification documentation.
- RAPIDS Information (optional):
- A file upload field for any RAPIDS Information documentation.
After filling out all required fields, click "Save" at the bottom right of the screen to create the new Apprentice. The new Apprentice will appear in the list of Apprentices on the Apprentices Tab.
In the event that the "+ New Apprentice" Button is grayed out with the text "You do not have permission to add a new apprentice" there are two possible problems:
(1) Your DSPTCH Account does not have admin permissions
(2) There are no Occupations that have a defined Wage Progression Schedule. For instructions on how to create an Occupation and resolve the error, please read the How to Create a New Occupation Section and the How to Create a Wage Progression Schedule Section below.