Time: Time Cards - Mobile
Every Time Entry created in DSPTCH will end up in a Time Card. A Time Card is the collection of all the Time Entries created within a given Pay Period for a Company.
The Time Cards screen is where you can go to view, edit, and delete Time Entries. Once everything in your Time Card looks accurate, you can then approve your Time Card, ensuring you get paid.
Viewing Time
To access the Time Cards section, first click the Time button in the bottom menu bar, and then tap the Time Cards in the top right tab.
The Time Card tab is made up of two sections:
- Current Jobs Time Cards
- Pay Period Time Cards.
Current Jobs Time Cards
Current Jobs Time Cards are Time Entries tied to active, ongoing jobs. Current Jobs Time Cards are found at the top of the Time Cards screen. Selecting a current job will take you to the Jobs page, where you can see all Time Entries associated with the selected job. For more details on a Job's Time card, please see the Job Time Tab docs.
Pay Period Time Cards
Pay Period Time Cards are the Time Entries tied to each pay period since joining your company in DSPTCH. Pay Period Time Cards are found below Current Jobs Time Cards. Pay Period Time Cards are order in reverse chronological order, meaning your most recent Time Cards will be found at the top of the screen. For easier navigation, each month of the year has it's own section of Pay Period Time Cards.
Understanding Time Cards
Each Time Card is made up of Approval Status, the duration of the Time Card, the total number of Time Entries in the Time Card, and the total time recorded in the Pay Period.
Time Card Content
Click on a Time Card to view all Time Entries created within the given Pay Period.
Editing Time
Within a Time Card, click on a Time Entry to edit the single Time Entry.
Clicking on a Time Entry will display the Edit Time Entry screen. To see more info about this screen, check out our docs on submitting a Time Entry.
Depending upon your company configuration, Time Entries created via the Clock-In feature may not be editable.
Time that has been approved by a manager will always be un-editable. If you need to make edits to an approved Time Card, please contact your manager.
Adding Time
In addition to Clock-In Time, you can also manually create Time Entries. Manual Time Entries can be useful if you forgot to clock in, or need to add time that doesn't need precise tracking such as PTO or R&R.
If you forgot to Clock In, and are currently at work, make sure to first Clock In prior to creating a manual time entry for the missed time.
For some Jobs, there might be a requirement to submit all time through Clocking In. Be sure to check how your upcoming jobs are setup prior to recording time.
To create a time entry, simply press the + button on the bottom right hand corner of the Time Cards screen.
Pressing this button will display the Add Time Entry screen. For more information about creating a Time Entry, check out our docs on submitting a Time Entry.
Deleting Time
Sometimes you have just want to start all over - thankfully, deleting Time Entries in DSPTCH is easy!
There are two main ways you can delete a Time Entry in DSPTCH.
Delete Button on the Edit page
When editing a Time Entry, there is a trash can icon in the top right. Click that trash can and confirm the delete to delete the Time Entry.
Swipe Left
When viewing the Time Entries for a particular Time Card, swipe left on any single Time Entry to reveal the "Remove" button. Tap that "Remove" button, and hit "Delete" on the popup to delete the Time Entry.
Approving Time
Under timekeeping best practices, both you and your manager will need to approve your time before your hours can be paid out. Time Card approvals is a core feature of DSPTCH. From the Time Card Screen, you can see the status of your approvals, as well as your manager's approvals.
To approve time, simply navigate to the Time Cards screen and select an individual Time Card. At the bottom of screen, below the Time Entries, there should be a blue Approve Bar that displays the total number of hours worked in the Pay Period. Hit Approve, and the Approval Bar will turn green, confirming your approval.
A Time Card can have multiple Approval Statuses. The most common Approval Statuses are: Unapproved, Self-Approved, Manager-Approved, and Declined.
| Status | Time Cards Icon | Time Card Color | Meaning |
|---|---|---|---|
| Unapproved | 🕓 Gray Clock | Blue | No Approval |
| Self-Approved | ✅ Single Green Checkmark | Green | Approved by You |
| Manager-Approved | ✅✅ Double Green Checkmark | Green | Approved by Manager |
| Declined | ❌ Red X | Red | Declined by Manager |
If your Time Card is Declined, please contact your manager for details on how to correct your Time Card for approval.
When your manager has approved your hours, your manager's name will appear in the green Approval Bar. Time Cards with both manager and user approval will have a double green checkmark, while Time Cards with just one or the other will have a single green checkmark.
Time that has been approved by a manager will always be un-editable. If you need to make edits at this point, contact your manager.
When a manager approves your Time Card, you will receive a mobile notification about it. Now is a good time to go make sure you approved those hours!
